• General information
• Help options
• Preparing a REPA form
• Modifying a previously submitted REPA form

The EGMS 'Report of External Professional Activities' (REPA) is a new online version of the University form used to report external activities and interests.

Whether you have nothing to report or whether you need to report activities and interests, the EGMS REPA uses a streamlined process to ask only the questions that you need to answer. The REPA form is prepared using several short screens. On each screen, enter the information requested and click the Next button to continue.

If you have someone else prepare your REPA form, only that person (the form's "Preparer") can finish or correct the form. The Preparer is also to whom the REPA will be sent back if it is returned for revision during the review and approval process.

If you cannot complete a REPA form in one session, use the Save and Close button at the top of one of the REPA screens to save the information that you have entered. When you return to the EGMS REPA, you can either resume work on that existing form or start a new form.

• For policy-related REPA questions, contact the REPA Policy Helpline at (612) 626-1462.
• For technical EGMS questions, contact the EGMS Technical Helpline at (612) 624-1600.

• To contact the Helplines by e-mail, use repa@egms.umn.edu.

1. On the EGMS Home Page (http://egms.umn.edu), under the heading EGMS Forms, click on File a Report of External Professional Activities (REPA).

EGMS takes you to the Introduction to the REPA screen.

2. On the Introduction to the REPA screen, click the Start button.
3. Log in with your Internet ID and password.
4. On the Select Individual and Reporting Period screen:
• Confirm or modify whose form you are completing.
• Confirm the reporting period for which you are filing.
• Click the Next button at the bottom of the screen.

If you think that you need to file for a reporting period other than 2007-2008, call the REPA Policy Helpline at (612) 626-1462 for assistance.



5. On the Select Appointment and Approver screen:
• Confirm the appointment data to be listed on the form.
• Choose the departmental approver for the form.
• Click the Next button at the bottom of the screen.


6. On the General Questions screen:
• Answer all questions.
• Click the Next button at the bottom of the screen.

If you answered "no" to all the general questions, EGMS takes you to the screen for submitting the REPA.

If you answered "yes" to one or more of the general questions, EGMS takes you to the subsequent screens needed to provide additional details about your activities and interests. Complete each of the subsequent screens offered.

7. On the REPA Submission screen, click the Submit this Form button.

Submission of REPA data takes approximately 1 minute. After the submission is complete, EGMS displays a completion screen.

On the REPA Completion screen, click the Close this Window button to exit the REPA preparation process.

If your form is in Returned Status:

If you are notified by e-mail that your form has been returned by a reviewer or a technical error occurred during the REPA submission process, you can make changes to the form and re-submit it for review and approval.

• To modify a REPA with Returned Status:

1. On the EGMS Home Page (http://egms.umn.edu), click on EGMS Forms.
2. Log in with your Internet ID and password.
3. Click on Status of Requests on the Main Menu.
4. Click on the appropriate form name hyperlink to access the one that you want to modify.

If the REPA has been returned by a reviewer, click on History at the top of the form to skip down to the form's Request History. The reviewer who returned the form may have added a comment to the Request History as to why the form was returned.

5. Enter corrections in the appropriate fields.
6. Click the Re-Submit Request button.

EGMS audits the form. If the modified REPA passes audit, the Status is set at Pending. EGMS then sends an e-mail message to the first approver in the routing path, notifying the individual that this form is waiting for his or her review.

It is possible for you to make changes to a form when it is pending review but before it is fully approved. However, if you have already obtained any electronic approval signatures, returning the form for modification removes those electronic approvals.

• To modify a REPA with Pending Status:

1. On the EGMS Home Page (http://egms.umn.edu), click on EGMS Forms.
2. Log in with your Internet ID and password.
3. Click on Status of Requests on the Main Menu.
4. Click on the appropriate form name hyperlink to access the one that you want to modify.
5. Click on Process to move to the Process option buttons.
6. Click the Return Request button.
7. Click on the hyperlink in Edit REPA for "Internet ID".
8. Enter corrections in the appropriate fields.
9. Click the Re-Submit Request button.

EGMS audits the form. If the modified REPA passes audit, the Status is set at Pending. EGMS then sends an e-mail message to the first approver listed in the routing path, reinitiating the review and approval process.